Privacy Policy – EMAX United

This privacy policy describes how EMAX United AS (org. no. 937 059 914) processes personal data in connection with membership and use of our services.

1. Data Controller

EMAX United AS is the data controller for personal data processed in connection with membership in EMAX United. You can exercise your rights or ask questions by contacting EMAX United.

Contact: EMAX United AS
Email: member@emaxunited.com

2. What Personal Data We Process

We may process the following personal data:

Name
Contact information (email, phone)
Membership status and membership level
Payment information (not card numbers)
Use of membership agreements and benefits
Communication with EMAX United

3. Purpose of Processing

Personal data is processed for the following purposes:

Administration of membership and delivery of membership benefits
Access to and use of membership agreements
Sharing of necessary information with partners who offer membership benefits
Invoicing, payment and debt collection
Control and prevention of misuse and default
Distribution of relevant information, newsletters and marketing material
Analysis and further development of EMAX United's services
Fulfillment of legal obligations

4. Sharing of Personal Data

We may share necessary personal data with:

Partners who offer membership agreements and benefits
Payment providers (e.g. Stripe)
Providers of IT, CRM, email and membership systems
Accountants, debt collection companies and advisors
Public authorities where required by law

Sharing only occurs to the extent necessary for the purpose, and EMAX United is obligated to ensure that shared personal data is handled in accordance with this policy.

5. Legal Basis for Processing

Processing is based on the following grounds:

Contract (GDPR Art. 6(1)(b))
Legitimate interest (Art. 6(1)(f))
Legal obligation (Art. 6(1)(c))
Consent, where required

6. Marketing and Communication

Upon registration, the member accepts that EMAX United may send information, newsletters and marketing material related to the membership and relevant services.

The member may at any time opt out of such communication via the unsubscribe link or by contacting EMAX United.

7. Storage and Deletion

Personal data is stored for as long as necessary for the purpose of the processing, and thereafter in accordance with:

Statutory requirements (accounting, bookkeeping)
Need for documentation in case of dispute or default

Data is deleted or anonymized when the purpose no longer exists.

8. Security

EMAX United uses appropriate technical and organizational measures to protect personal data against unauthorized access, loss or misuse.

9. Your Rights

The member has the right to:

Access their own personal data
Correction of inaccurate data
Deletion where conditions are met
Restriction of processing
Data portability where relevant
Object to processing based on legitimate interest

Complaints may be directed to the Norwegian Data Protection Authority (Datatilsynet).

10. Changes

This privacy policy may be updated as needed. Significant changes will be communicated in an appropriate manner.

11. Structural Changes

In the event of a merger, sale or other reorganization, personal data may be transferred as part of the business, in accordance with applicable data protection legislation.